So, you’ve found the perfect rental, submitted your application,
and now… crickets.
You’re not alone.
With dozens of applications coming in for every listing, it’s easy for yours to get lost in the shuffle.
That’s where a follow-up email (or text) can change the game.
But here’s the thing: not all follow-ups are created equal.
You don’t want to come across as pushy or desperate.
The goal is to remind the agent that you’re a serious, reliable applicant.
And make it easy for them to say yes.
Let’s break down exactly how to follow up like a pro and actually get a response.
Why Follow-Up Messages Matter
Property managers are swamped. Between chasing unpaid rent, running inspections, and processing applications, they’re juggling a lot. A friendly, well-timed message can:
✅ Bring your application back to the top of their inbox
✅ Show that you’re organised and genuinely keen
✅ Separate you from dozens of faceless applicants who never followed up
Think of it as the polite tap on the shoulder that reminds them:
👉 “Hey, I’m still here and I’d be a great tenant.”
When Should You Follow Up?
Timing matters. Too soon and you seem impatient. Too late and they may have already approved someone else.
📅 The Golden Rule: 24–48 hours after submitting your application
This shows enthusiasm without being overbearing. If it’s been longer than that, don’t panic, a follow-up is still worth sending.
What to Say (And What to Avoid)
✅ What Your Message Should Include:
• A clear subject line (for emails)
• A quick thank-you for their time
• A reminder that your application has been submitted
• A brief note on why you’re a great fit for the property
• An offer to provide any missing documents or details
🛑 What Not to Do:
• Don’t demand a response
• Don’t copy/paste the same message for every property
• Don’t overshare or go off-topic
• Don’t send five follow-ups in a row 😬
Sample Follow-Up Email
Subject: Application Follow-Up - [Property Address]
Hi [Agent’s Name],
I just wanted to follow up on my application for [Property Address], which I submitted on [date]. I’m really excited about the opportunity, the [mention something specific you love about the home] really stood out to me, and I think it would be a great fit.
If there’s anything missing or if you need further information from me, I’m happy to provide it right away.
Thanks again for your time, and I hope to hear from you soon.
Best regards,
[Your Name]
[Phone Number]
Sample Follow-Up Text (Short & Sweet)
Hi [Agent’s Name], just following up on my application for [Property Address], really love the home and happy to provide anything else you might need. Appreciate your time!
– [Your Name]
Follow-Up Pro Tips
📌 Personalise every message, mention the agent’s name and something unique about the property
📌 Keep it short, friendly, and professional
📌 Proofread before sending. First impressions count
📌 If it’s been a few days with no reply, a polite second follow-up is okay (but don’t overdo it)
Want Done-for-You Templates?
Our Rental Follow-Up Pack includes:
📲 Plug-and-play email + SMS templates that get replies
✍️ Scripts tailored for first-timers, pet owners, and competitive markets
✅ Proven messages that take the awkwardness out of chasing up agents
Final Word
A single, well-timed follow-up can be the difference between getting ghosted and getting approved.
Take 60 seconds, send the message, and show them you’re the kind of tenant they want.
